Present: Dean Walls, Julie Jacobsen, Roy Bensemann, John Gully (TDC ward councillor), Kieri Williams, Trish Palmer, Susan Creedy, Barbara Barker, Hamish Barker, Janet Moffitt, Roger Carleton, Barbara Carleton, Gary Polwart. Andrea keys, Tim Holmes, Donna Luxford, Mark Fenemor, Rachel Moffitt, Jill Bonny, Elwynne Gibson, Barbara Morgan, Ian Breed, Karilyn Breed, Brian Robinson, Rosie Gage, Shirley Percy.
Roy Bensemann welcomed everyone and outlined the committee's progress since the handover on 17th February, including informal meetings to identify priority tasks.
Geoff Proffitt
Dean Walls called for nominations.
Chair: Roy Bensemann (Nominated: Julie, Seconded: Kieri) — Agreed
Secretary: Trish Palmer (Nominated: Kieri, Seconded: Julie) — Agreed
Roy chaired the meeting from this point.
Trish reported on the membership audit. Two committee members had eligibility issues:
Conflict of Interest and Officer forms: Committee members must complete these urgently.
The received version was incomplete and could not be accepted as a true record. These will be referred back to the previous committee for correction, including attendance lists and reports from the floor.
Accounts were not passed at the AGM. The committee will engage professional auditors to ensure a "clean slate" moving forward.
Meeting Clarification: Roy emphasized transparency; non-committee members are encouraged to attend and voice opinions, though only committee members may vote.
Discussion regarding the post-box results from the public meeting. While issues varied, the main concerns were the proposed Hub and community division.
Kieri reported on securing the building (locks changed). A waiver form has been created for food-cart operators to access power meters due to building risks. Builder feedback suggests a $250,000+ cost for structural repairs. Tim Holmes generously offered logs for milling. Bug-bombing for vermin is ongoing.
Proposed temporary relocation to the existing shed after upgrades (heating, lining, cleaning). This avoids rent costs. Volunteers are needed for washing and sorting stock.
Roads are being blocked by fallen trees. John Gully will discuss TDC replanting setbacks to prevent future issues.
Special General Meeting: Roy asked Andrea Keys if she would withdraw the SGM request given recent committee changes. Andrea will consult with other signatories.
Tapawera Connect: A letter was received regarding equipment retrieval. The committee will also write to Tapawera Connect requesting copies of any signed Memorandums of Understanding (MOU).
Roy confirmed the committee's trust in Gill's invaluable experience. An Asset Register will be added to the accounts.
Julie is exploring a standalone website concept. The process for reviewing the constitution was approved.
The committee maintains a neutral position until appropriate community consultation occurs.
Kieri is managing both. ANZAC planning is well underway with input from community members and the RSA.
Last modified: 22 April, 2026
